AXIGEN Compliance with E.U. and U.S. Data Retention Policies
And on the United States
The legal framework for the US Preservation System can be found in Title 18 United States Code Section 2703 (f). In addition, the data retention bill also provides a considerable insight as to what information has to be stored and how.The US has a more relaxed overall approach to data retention. The stored information must be retained for at least 90 days. Upon request of a government entity this period can be extended for an additional 90-day period for the respective records.
Categories of data to be retained:
- Name of the subscriber or registered user to whom a user identification was assigned;
- Address of the subscriber or registered user to whom a user identification was assigned;
- Logs of instant messaging
- Logs of email conversations
Regarding all of these categories, the Axigen Mail Server makes use of the logging module to store the information and save it to the disk.
Message archiving:
In addition to the logging facility, the MailArchiva archiving solution can be integrated with the product for message storing purposes. For more information related to the MailArchiva solution, please visit the company website: www.mailarchiva.com
The archiving process can take many forms while using the Axigen Mail Server. Depending on the details that one needs to extract from the communication process, the IMAP, SMTP and proprietary filtering system can be used to get relevant session details. A very wide range of custom integration and extension mechanisms can be used alongside Axigen. These mechanisms provide a very flexible and re-usable information gathering process that can help in more situations than currently required.
Further Reading
Data retention and types of information that can be accessed through the log files and the logging module of the Axigen Messaging Solution:- Source IP address
- Destination IP address
- Time, date and duration of individual sessions
- User ID for source and destination targets
- Domain names involved in the communication process
- Commands issued during the communication process
- Message / folder access
- Message / folder removal
- Message delivery
- Folder creation
- Message redirection
- Logging per service (SMTP/IMAP/POP3/Webmail)
- Unique individual session identification numbers
For more information on how to perform message archiving with Axigen, please visit these links:
- MailArchiva Integration whitepaper:
http://www.axigen.com/articles/integrating-the-axigen-mail-server-with-mailarchiva_29.html - Axigen advanced filtering and archiving:
http://www.axigen.com/knowledgebase/How-to-add-recipient-to-all-outgoing-messages_228.html
http://www.axigen.com/knowledgebase/How-to-add-recipient-to-all-incoming-messages_227.html
Lastly, for anyone interested in further details on the logging system of the Axigen Mail Server, just make sure you take a look at the documentation pages, located online here:
This concludes our article on Axigen Mail Server's compliance with the European Union and United States data retention regulations. For further information on the topic, we invite you to join our live webinar, "Comply with Data Retention Regulations while Preserving User Privacy". For more information, please visit our website at: http://www.axigen.com/webinars/data-retention-regulations/