When first accessing the Filters page, a list of the already defined filters is displayed. If no filter has been previously set, the list will be blank.
To delete a filter, use the Delete button on the right of the respective filter. To edit an existing filter, press its corresponding Edit button. Click the New filter button to create a new filter. To create an automatic reply for certain/all messages hit the New responder button.
Whether creating a new filter or editing an existing one the options displayed are the same.
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Use the name text filed to specify a name for the currently defined filter. You can further select if the messages filtered should match all or any of the defined criteria using the corresponding check boxes.
Next use the drop-down menu to select what conditions should the messages meet for the filter to apply. Available options include setting conditions relative to the subject, sender, receiver, Cc, To or Cc, size of the email, as well as a customization option accessible by choosing Custom.
Finally use the Actions area to define the actions to be taken (i.e. moving, copying, deleting, or redirecting it to a certain email address etc.) if an email message matches the specified criteria.
- use this icon to add a new criterion and/or a new action;
- use this icon to remove one of the previously created criteria and/or actions.To set the order in which defined filters should apply use the up and down arrows in front of them.
When setting a Responder (automatic reply) to be sent to the email messages matching the defined filter, the following fields also need to be configured:
Use the Subject and the Message fields to define the subject and body of the email response to be sent. Set the Days between subsequent responses and Additional own email addresses (use the same responder for other email addresses) by editing their corresponding fields.
When you are done configuring the filter or responder press the Save changes button.