Public Folders
Through the Public Folders, users may now share email messages, contacts, tasks etc. by simply copying and/or moving them to a public folder. System administrator can also associate a certain email address with a public folder. Thus, emails can be sent directly to the public folder, archiving options being also available.While they cannot permanently delete messages from the Public Folders, when using WebMail, users can mark the messages they choose as deleted and also hide the emails with such marks. Thus, users are not compelled to view messages that do not interest them.
Users can set other types of flags for their Public Folders, such as Read/Unread or Flagged/Unflagged. These options affect the email messages of the respective individual account, not the actual content of the Public Folders.
Special Folders
From both WebMail and Outlook, one can create a special type of folder: Mail, Calendar, Tasks, Journal, Contacts, Notes. Each special folder has type-specific view to display its contents (i.e. Calendar view(es) for calendar-type folders, Contacts view for contact-type folders and so on).Aside from its specific view, each special folder type has a list view which consists of a list of objects in that folder. The list view has more pages so the user may view only a few items at a time. When editing an object in the list view, the user interface remembers the page so that after the object is updated the position in the list is not lost.
While in the list view special messages can be copied or moved from one special folder to another, if the folders have the same type.This action can also be performed in Outlook.
NOTE: After creation, the folder type cannot be modified.
For special public folders all action buttons are displayed, regardless of the permissions. When editing an item, the action buttons in the edit pop-up are displayed or not depending on the permissions. For example if the current user does not have 'Edit' (i.e. delete & create) permission , the 'Save' button does not exist; moreover, all input controls are disabled.
For information on how to set folder permissions please access the Sharing Permissions page.
Managing Folders in WebMail
Right click on any folder in the folder tree (be it personal, public or shared, mail, calendar, task, journal or notes) brings-up a context menu with the following options: New folder, Rename folder, Move folder, Empty folder, Delete folder, Sharing, Open/Close other user's folder..png)
These options always appear in the context menu, if they work or not depends on the specific permissions set on the selected folders.
When clicking any of these options new pop-up window is displayed allowing you to make the desired changes .
For example when creating a new folder a new window is displayed allowing you to specify the name of the new folder in the Folder name text area, the Folder type (Email, Calendar, Tasks, Journal, Notes or Contacts) and select its location in the folder tree. To finish press the Create button or Cancel if you changed your mind.
All folder options: creating, moving, deleting etc. have explicit instructions in their respective pop-up windows.
Click the New contact button to create a new contact and fill in the details.
General Details
Any new created mailbox has by default two public folders in the root of the public folder: Domain Contacts and Public Contacts.
The Domain Contacts folder is read-only: no items can be modified or created in it, it cannot be deleted or renamed, no folders can be added to it, no permissions may be changed on it.
The content of this folder is automatically and dynamically updated by the server and contains all the email addresses for recipients in the domain.
Public contacts can be added only by the domain Postmaster in the same way explained above.
Managing Contacts in WebMail
To define your address book access the Contacts folder from the folder tree. You can either add them one by one or import an existing address book.Click the New contact button to create a new contact and fill in the details.
General Details
Use the Email, First Name and Last name text fields to specify the name and email address of the new contact you want to add. To specify the contact's nickname, use the Nickname field.
Additional Info
You can specify a personal email, for non-professional purposes in the Personal email field, phone numbers in the Phone and Mobile Phone fields and the home phone and address data in the Home address and Home phone fields.
Using the Business email field you can specify the business email address for your new contact. Use the Business phone and Business address fields to specify the office contact details. Finally the Notes text field can be used to type any information regarding the currently edited contact.
Make sure to press the Save&Close button to save the contact you just added or the details you changed.
Edit the contact by double clicking on it. To delete an existing contact, use the Delete icon on the right of the contact you would like to remove. To send a new email to a contact in the list click the letter icon (next to the Delete icon). Click the Details link to see all the information regarding that contact.
Press the Import contacts button to import external address books that were saved locally.
Click the Browse button to specify the path to the desired external address book, then click on the Import contacts button. Should you choose to abort, press the Cancel button.
Additional Info
You can specify a personal email, for non-professional purposes in the Personal email field, phone numbers in the Phone and Mobile Phone fields and the home phone and address data in the Home address and Home phone fields.
Using the Business email field you can specify the business email address for your new contact. Use the Business phone and Business address fields to specify the office contact details. Finally the Notes text field can be used to type any information regarding the currently edited contact.
Make sure to press the Save&Close button to save the contact you just added or the details you changed.
Edit the contact by double clicking on it. To delete an existing contact, use the Delete icon on the right of the contact you would like to remove. To send a new email to a contact in the list click the letter icon (next to the Delete icon). Click the Details link to see all the information regarding that contact.
Press the Import contacts button to import external address books that were saved locally.
Address book files must be in CSV(Comma Separated Value) format!
Any new created mailbox has by default two public folders in the root of the public folder: Domain Contacts and Public Contacts.
The Domain Contacts folder is read-only: no items can be modified or created in it, it cannot be deleted or renamed, no folders can be added to it, no permissions may be changed on it.
NOTE: This applies for all users in the domain, including postmaster!
The content of this folder is automatically and dynamically updated by the server and contains all the email addresses for recipients in the domain.
Public contacts can be added only by the domain Postmaster in the same way explained above.